How often does your hard-earned knowledge get stuck in Slack threads or forgotten after a meeting? If it feels like… all the time, then it’s a good time to make process documentation a priority.

Luckily, automatic documentation tools have made it easier than ever to capture workflows quickly. 

But as teams grow and processes get more complex, the speed of capture doesn’t help anyone if that documentation ends up buried in a knowledge base.

What actually helps everyone? Documentation that’s instantly created, accessible, and actionable.

If you’re exploring options, here are 10 strong alternatives to Scribe to consider.

1. Tango

Tango is a Scribe alternative that’s built on one core belief: documentation only works if people actually use it.

Like Scribe, Tango automatically captures workflows and turns them into step-by-step guides with screenshots. But the difference lies in what happens after they’re shared.

Tango turns documentation into in-app guidance and automation so teams can hit their enablement goals and drive process adoption.

Tango’s strengths

Create process documentation in seconds

Tango makes capturing processes effortless, so you can document as you work.

• Capture guides and walkthroughs anywhere across the web with the browser extension, or use the desktop app for offline applications.
• Click through your process and instantly generate a step-by-step guide with screenshots, annotations, descriptions, and links.
• Update descriptions, insert additional context, and add flair to your screenshots with advanced editing tools.

Enable perfect process adoption with in-app walkthroughs

With Guide Me from Tango, documentation becomes instantly followable—right inside the tools where work happens.

• Give your team step-by-step guidance inside of any tool without switching tabs.
• Guide Me shows users exactly where to click so they
can easily follow processes across applications.
• Pin guides, tips, or links as Nuggets at any point in a process where employees may need help.

Turn repetitive processes into real-time automations

Combine step-by-step guidance, UI automation, and human oversight at scale.

• Start automations with a click. Tango shows you the steps (autofilling, clicking, typing, and tab switching) that it’s doing on your behalf. 
• When it’s your turn to fill out a custom field or validate a step in the process, Tango lets you know—and by default, never saves anything without your approval.
• Take over an automation at any point and optionally bypass validation rules with exception notes.

Best for: Teams creating SOPs, internal training, or enablement content who care about people using documentation as much as creating it.

2. FlowShare

FlowShare turns captured workflows into consistent, professional documentation. Its strength is standardization—guides look polished and uniform across teams.

FlowShare’s strengths

• Automatic workflow capture
• Branded, standardized outputs
• Multiple export formats

Best for: Organizations creating formal SOPs or client-facing documentation.

3. Loom

Loom is a screen recorder that teams can use to create and share video messages. Instead of step screenshots, you record your screen, explain the process verbally, and transcripts generated automatically.

Loom’s strengths

• Fast screen and camera recording
• Auto-generated transcripts
• Easy sharing and widespread familiarity

Best for: Walkthroughs, explanations, and training where context and narration matter more than step-by-step precision.

4. Guidde

Guidde blends screen recording with AI-generated video guides. It creates narrated walkthroughs with captions and visual structure, sitting somewhere between traditional documentation and video training.

Guidde’s strengths

• AI voiceovers and captions
• Polished video outputs
• Support for multiple languages

Best for: Teams creating repeatable training content or customer education materials.

5. Trainual

Trainual is less about capturing workflows automatically and more about organizing company knowledge. It provides structure, governance, and tracking for SOPs and training content.

Trainual’s strengths

• Centralized SOP and policy management
• Onboarding and training paths
• Progress tracking and compliance support

Best for: HR and operations teams building formal training programs.

6. UserGuiding

UserGuiding helps you create and improve in-app experiences that drive adoption and product strategy. From user onboarding to self-service support, 

UserGuiding’s strengths

• No-code interactive product tours
• Tooltips and checklists
• Strong onboarding features

Best for: Product teams focused on user adoption and onboarding.

7. Whale

Whale combines step-by-step capture with video, AI assistance, and a centralized knowledge hub. Teams can not only document processes, but also organize, assign, and maintain them over time.

Whale’s strengths

• Automatic step capture combined with screen and video recording
• Centralized SOP and knowledge library
• Built-in training flows and assignments

Best for: Organizations looking for an all-in-one system to manage SOPs, onboarding, and internal training within a single platform.

8. Fleeq

Fleeq creates media-rich, visual walkthroughs built from screenshots, narration, and animation. Rather than emphasizing automatic capture alone, it gives teams strong creative control over how guides are assembled and presented.

Fleeq’s strengths

• Video, GIF, and embedded guide outputs
• Voiceover and caption support (AI or custom)
• Visual enhancements like spotlights and callouts

Best for: Teams creating polished, visual-first instructional content where storytelling and presentation are as important as the steps themselves.

9. Folge

Folge is a desktop application designed to capture workflows outside the browser, generating annotated screenshots and instructions.

Folge’s strengths

• Desktop application capture
• Automatic screenshots
• Exportable guides

Best for: Documenting desktop software processes.

10. Video2Docs

Video2Docs converts existing screen recordings into structured, step-by-step documentation. Rather than capturing live workflows, it works from video inputs.

Video2Doc’s strengths

• Converts recordings into guides
• Useful for mobile or legacy videos
• Flexible input formats

Best for: Teams that already rely on screen recordings and want to turn them into documentation.